The Best 21 Appointment Scheduling Apps and Booking Software

How a lot time have you ever spent sending emails in the present day? Most likely far more than you’d wish to.

Pointless electronic mail coordinating takes up loads of time for little return as solely about 20% of emails which might be despatched get opened. Instruments like appointment scheduling apps and reserving software program assist automate the method of scheduling conferences with potential and present prospects with out counting on electronic mail replies to nail down time.

Able to see among the greatest appointment scheduling apps? On this article, we focus on each free assembly scheduling apps and premium ones. Let’s dive in.

Why use an appointment scheduling app?

Decreasing your gross sales cycle size is the first advantage of scheduling apps from an ROI perspective. However to your personal peace of thoughts, they cut back administrative duties that may be a burden to finish. Listed below are three traits of an awesome scheduling app that you simply’ll need to remember:

• It ought to cut back the variety of emails you ship to schedule a gathering.
• It ought to sync together with your calendar.
• It ought to ship reminders to your appointments.

Scheduling apps pace up your gross sales course of by permitting prospects to e-book conferences when it is best for them. And it makes it simpler for individuals to schedule time with you by eliminating pointless back-and-forth emails. Plus, many of those instruments sync straight together with your calendar and ship out assembly reminders mechanically so neither you nor your consumer miss an awesome alternative.

Able to see the perfect scheduling app for you? Under, we’ll focus on each free assembly scheduling apps and premium ones. Let’s get began.

Listed below are the perfect scheduling apps with free choices.

Free Scheduling Apps

1. HubSpot Conferences Instrument

Greatest for Small Companies

Really useful for: Gross sales representatives, entrepreneurs, and buyer assist staff scheduling.

Not advisable for: Companies with restricted consumer or buyer contact.

The HubSpot Conferences Instrument is straightforward to make use of. It allows you to sync your Google Calendar or Workplace 365 calendar, set your availability, and have prospects and prospects e-book time with you.

Add kind fields to your assembly web page to seize contact info like identify, telephone quantity, electronic mail tackle, and extra. You may ship the assembly web page as a hyperlink in an electronic mail or embedded on a web site or touchdown web page.

Once they e-book time with you, this free instrument blocks the time without work in your on-line calendar and sends a affirmation electronic mail to the prospect or consumer who booked. This simplifies the scheduling course of so you may e-book extra conferences in much less time.

Plus, it integrates straight with the CRM so you may hold monitor of your contacts and conferences. As prospects schedule conferences, HubSpot mechanically creates data for brand new individuals.

Fee Integrations

Calendar Integrations

• Google Calendar
• Workplace 365

Options

• 1000+ integrations with enterprise instruments, together with HubSpot CRM
• Personalised reserving hyperlinks
• Customizable assembly varieties
• Automated assembly reminders and time zone detection
• Reporting dashboard

Pricing: Free, with paid plan choices for funds, lead monitoring, and extra.

2. Calendly

Greatest for Ease of Use

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Really useful for: Professionals in search of streamlined scheduling.

Not advisable for: Groups with complicated scheduling wants.

The free model of Calendly means that you can join one calendar, e-book limitless conferences, create a customized Calendly hyperlink, and ship out computerized electronic mail notifications and reminders to invitees who e-book with you.

The paid model of Calendly supplies a number of assembly sorts like one-on-one, round-robin, collective, and group conferences. It is nice for groups and supplies staff pages, metrics and reporting, and administrative options to handle bookings.

There are additionally loads of Calendly options you may try to take a look at out relying in your use case.

Fee Integrations

Calendar Integrations

• Google Calendar
• Workplace 365
• Outlook
• iCloud

Options

• Intuitive interface for reserving with out back-and-forth emails
• Vary of scheduling sorts
• Automated electronic mail notifications and reminders

Pricing: Free (Primary), $8 per person/month (Necessities), $12 per person/month (Skilled), $16 per person/ month (Groups), contact for enterprise pricing.

3. Calendar

Greatest for Executives

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Really useful for: Enterprise groups and professionals.

Not advisable for: Superior scheduling wants, like staff availability administration.

Calendar is an AI-enabled digital calendar, scheduling, and time administration answer for people and groups. It brings collectively your Google Calendar, iCal (Apple Calendar), and Outlook Calendar into one dashboard view that you may customise and share.

The digital calendar syncs throughout gadgets. It additionally provides a digital assistant that may study your schedule and start taking up assembly planning, invites, and scheduling adjustments.

The paid variations add assembly transcriptions and a variety of analytics so you may see the way you spend your time in conferences and with individuals.

Fee Integrations

Calendar Integrations

• Google Calendar
• Outlook
• Workplace 365
• iCloud

Options

• AI scheduling assistant
• Automated time zone detection
• Affirmation and reminder notifications for appointments
• Assembly analytics

Pricing: Free (Primary), $20/month (Commonplace), $24/month (Professional).

4. Setmore

Greatest for Cell Groups

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Really useful for: Providers and small retail companies.

Not advisable for: Service companies that want extra customization and options for appointment scheduling.

Setmore is a free appointment scheduling and funds platform that means that you can create a public-facing reserving web page. The free account helps as much as 20 workers calendars and logins so your staff can start reserving conferences. And you’ll ship computerized appointment notifications to individuals who e-book time with you.

Fee Integrations

• Sq.
• Stripe
• PayPal
• Money App
• Digital Pockets

Calendar Integrations

• Google Calendar
• Workplace 365
• Alternate

Options

• Cell appointment scheduling app for iOS and Android
• Customizable reserving pages
• Appointment reminders
• Social media integrations for Fb and Instagram

Pricing: Free, $12/person/month (Professional), $9/person/month (Workforce), contact for enterprise pricing.

5. Sq. Appointments

Greatest for Integrations

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Really useful for: Service companies who’re in search of the perfect scheduling app for appointments and accepting funds.

Not advisable for: Enterprises with department-specific scheduling wants.

For those who’re in search of a versatile reserving and fee platform, Sq. Appointments is price your consideration. By Sq. Appointments, you may:

• Arrange a free buyer reserving web site
• Activate automated textual content and electronic mail reminders
• Cost cancellation charges for no-shows
• Settle for built-in funds from inside one platform

Fee Integrations

• Sq.
• Apple Pay
• Google Pay

Calendar Integrations

Options

• 30+ integrations for ecommerce, accounting, varieties, advertising and marketing, and staff administration
• Customizable electronic mail and SMS reminders
• Recurring appointments and appointment packages

Pricing: Free, $29/month/location (Plus), $69/month/location (Premium).

6. Appointlet

Greatest for Limitless Appointments

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Really useful for: Groups who need easy and inexpensive appointment scheduling.

Not advisable for: Companies in search of staff scheduling or fee processing.

This appointment reserving software program permits salespeople to customise their availability, create reserving pages, and ship them to prospects and prospects. The reserving web page can combine into your web site, touchdown pages, and emails.

Whereas Appointlet does provide a paid pricing tier, the free model is free eternally. It contains limitless bookings, assembly sorts, and kind fields.

Fee Integrations

Calendar Integrations

• Google Calendar
• Outlook
• Workplace 365

Options

• Straightforward URLs you may add to web sites, electronic mail, and social media profiles
• Appointment sorts with customized durations and pricing
• Electronic mail and SMS appointment notifications
• Appointment metric monitoring

Pricing: Worth: Free, $8/person/month (Premium), contact for enterprise.

7. CalendarHero

Greatest for Person-Pleasant Scheduling

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Really useful for: Busy professionals who need environment friendly scheduling whereas decreasing electronic mail.

Not advisable for: Companies in search of complicated scheduling options.

CalendarHero provides all of the widespread assembly scheduler options equivalent to scheduling hyperlinks and inner group scheduling.

However its benefit is the highly effective connections it has together with your tech stack. Its notification system and good time settings for assembly buffers just remember to by no means run late to a different assembly.

Calendar Integrations

• Google Calendar
• Microsoft Outlook
• iCloud

Options

• AI-powered scheduling assistant for digital and in-person conferences
• Automated time zone detection
• Customizable branding
• Group assembly choices

Pricing: Free (Primary), $8/month (Professional), $12/person/month (Workforce).

8. SimplyBook

Greatest for Fee Processing

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Really useful for: Small to medium-sized companies scheduling appointments and accepting funds on-line.

Not advisable for: Companies in search of restricted scheduling options.

SimplyBook is a web-based scheduling system particularly designed for service-based corporations. You may combine SimplyBook together with your present web site, or you may create a customized reserving web page inside the platform.

In addition they have social media integrations that let you settle for bookings straight from Fb and Instagram.

Fee Integrations

• Stripe
• Sq.
• PayPal
• SimplyPay.me
• Blockchain
• 2Checkout
• Many worldwide fee apps

Calendar Integrations

• Google Calendar
• Apple Calendar
• Outlook

Options

• Reserving web page widgets for scheduling out of your web site or weblog
• Automated electronic mail and SMS reminders
• Multi-language assist

Pricing: Free, $8.25/month (Primary), $24.90/month (Commonplace), $49.90/month (Premium), and $82.50/month (Premium plus).

9. Doodle

Greatest for Coordinating Groups

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Really useful for: Price-effective scheduling for interviews, appointments, or conferences.

Not advisable for: Organizations that want detailed scheduling options.

Create assembly polls to ship to shoppers and prospects, recommend assembly dates and occasions, and permit voting on dates that work all with Doodle’s free model.

Whereas the free model may be useful sufficient for most people, you will must improve to the premium pricing tier to:

• Take away adverts out of your polls
• Set a deadline for the ballot
• Accumulate contact info from assembly visitors

The paid model of Doodle’s scheduling software program helps you discover a time to fulfill that works for all attendees. The assembly host suggests assembly occasions and invitations contributors to point their availability, then the assembly host picks a ultimate time.

Once you finalize your assembly, this scheduling app provides a calendar occasion to the host and assembly invitees’ calendars. Plus, there is a dashboard characteristic the place you may handle your conferences.

Calendar Integrations

• Google Calendar
• Outlook
• Workplace 365
• iCloud

Options

• Assembly polls to keep away from scheduling conflicts
• Customizable assembly invites

Pricing: Free, $6.95/person/month (Professional), $8.95/person/month (Workforce), contact for enterprise pricing.

10. Arrangr

Greatest for Frequent Scheduling

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Really useful for: Busy professionals and groups with fixed high-value conferences.

Not advisable for: Groups that want detailed scheduling processes.

Arrangr is an clever scheduling platform that enables customers to e-book a gathering in underneath 30 seconds. Moreover serving to customers discover the perfect time to fulfill, Arrangr simplifies communication by letting contacts select the place and the right way to meet inside the platform.

Bonus: Arrangr is part of the HubSpot ecosystem, so you may launch and ship invites to contacts from straight inside HubSpot.

Calendar Integrations

• Google Calendar
• Outlook
• Office365
• iCal

Options

• Automation suggests assembly occasions based mostly in your availability and priorities
• Pre-set assembly preferences for fast scheduling time
• Customizable invite templates
• Integrations with Slack, UberConference, and extra

Pricing: Free, $3.99/month/person (Professional), $6.99/month/person (Professional+).

11. Rallly

Greatest for Group Conferences

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Really useful for: Scheduling group conferences or staff occasions.

Not advisable for: Organizations that want to mix group scheduling with fee processing.

Rallly (with three Ls) is an appointment scheduler with basic polling performance the place the members of your group can vote on the perfect occasions for the assembly or occasion. It additionally helps chat and messaging inside the interface in order that assembly attendees can focus on the perfect time to attach.

Options

• Straightforward-to-use occasion creation and scheduling instruments
• Voting characteristic to search out the appropriate time for giant teams
• Zapier integration can join Rallly to standard calendar choices
• Shared occasion pages

Pricing: Free.

12. OnceHub

Greatest for Collaboration

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Really useful for: Organizations that want advance scheduling for occasions, conferences, and complicated processes.

Not advisable for: Smaller companies that do not want in depth instruments or collaboration options.

OnceHub is a complete instrument that means that you can create practically any scheduling situation you may consider. You may e-book every part from group classes to one-on-one calls, to in-person conferences by means of this scheduling app. You may as well straight join OnceHub together with your web site, electronic mail supplier, and fee system.

Overlook the back-and-forth and select the assembly scheduler that makes probably the most sense to your state of affairs. This scheduling and reserving software program can save time, rising your productiveness on the duties that really matter.

Fee Integrations

Calendar Integrations

• Google Calendar
• Microsoft Outlook
• Workplace 365
• iCloud

Options

• Automated scheduling
• Time zone detection for scheduling throughout time zones
• A number of foreign money choices for funds
• Superior reporting

Pricing: Free (Starter), $10 per person/month (Development), contact for enterprise pricing.

13. Appointy

Greatest for Companies With A number of Timezones

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Really useful for: Companies that want easy scheduling software program to handle a number of places and workers schedules.

Not advisable for: Enterprises that want in depth scheduling options, like on-line invoicing.

For those who’re operating a enterprise in a couple of location Appointy is the app for you. Appointy goes past scheduling conferences because it manages occupancy, too. Whether or not it’s good to e-book consultations, lessons, or appointments, this scheduling app will guarantee your small business meets rules with each appointment.

Fee Integrations

• PayPal
• Stripe
• Sq.
• Authorize.web

Calendar Integrations

• Google Calendar
• iCal
• Microsoft Outlook

Options

• Appointment reminder automation that works with electronic mail or SMS
• Assist for 20+ languages
• Integrates with Zapier and different productiveness instruments

Pricing: Free, $19.99 monthly (Development), $49.99 monthly (Skilled), $79.99 monthly (Enterprise).

14. Visibook

Greatest for Easy Set-up

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Really useful for: Professionals who desire a easy scheduling app that additionally provides analytics and reminders.

Not advisable for: Giant groups that want collaboration instruments and superior scheduling options.

Appointment reminders and calendar synchronization are among the many primary must-haves Visibook provides of their scheduling app. However their platform provides rather more.

For those who settle for deposits or reserving charges from prospects earlier than confirming appointments, Visibook helps this characteristic with fee processing integration.

For a extra consultative strategy to your conferences, you may chat with prospects by means of electronic mail or textual content message and hold all that correspondence in a single place.

Fee Integrations

Calendar Integrations

Options

• Actual-time on-line appointment scheduling
• Centralized buyer communications
• Reporting and analytics instruments

Pricing: Free, $6.99/month (Primary), $13.99/month (Commonplace), $19.99/month (Limitless).

15. YouCanBook.me

Greatest for Automation

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Really useful for: Companies looking for an automatic scheduling app and mixing scheduling with fee processing.

Not advisable for: Firms with complicated scheduling or reporting wants.

Join your calendar to arrange your availability, create a reserving grid, and begin reserving conferences. Share the reserving grid in your web site, Fb web page, or by way of electronic mail. Add customized styling, use limitless fields, and handle your bookings utilizing superior instruments.

Fee Integrations

Calendar Integrations

• Google Calendar
• Workplace 365
• Outlook

Options

• Availability settings to assist keep away from double reserving
• Workshop and group occasion scheduling
• Customizable reserving pages to focus on your branding

Pricing: Free, $12/calendar/month.

16. Bookafy

Greatest for Occasion or Course-Based mostly Companies

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Really useful for: Companies with a couple of focus or location, working at a scale that wants automation and fee processing.

Not advisable for: Firms with a excessive quantity of appointments or complicated scheduling wants.

Bookafy is an appointment scheduling instrument for conferences, calls, gross sales demonstrations, and repair appointments. Onboarding on Bookafy is straightforward because it permits a easy, one-time setup.

With Bookafy, you may generate a gathering hyperlink for numerous assembly instruments starting from Zoom, GoToMeeting, and extra. Bookafy’s skill-based scheduling characteristic makes it simpler to prioritize and schedule your conferences.

Fee Integrations

Calendar Integrations

• Google Calendar
• Outlook
• Apple iOS Calendar

Options

• Reserving web page widgets for scheduling in your web site or weblog
• In-appointment promo codes and low cost provides
• Type and survey submission
• Integrates with Zapier and different productiveness instruments
• Customizable reserving pages, emails, and notifications

Pricing: Free, $7/month (Professional), $11/month (Professional+), and customized plans for enterprise.

Paid Assembly Scheduling Apps

Prepared for extra superior options? Take a look at these paid choices. Every instrument contains the next options:

• Assembly scheduling instrument that may be seen, managed, and edited by a number of customers and directors
• A number of calendar views
• Contact info might be gathered from those that e-book conferences

17. Chili Piper

Greatest for Gross sales Groups

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Really useful for: Professionals in search of easy scheduling automation, reporting, and CRM integrations.

Not advisable for: Companies that want complicated scheduling options for quite a lot of customers.

Chili Piper is an inbound conversion platform constructed for income groups, with options that assist reps shut offers sooner. Chili Piper is ideal for gross sales groups with 5+ individuals. It is for groups who need to e-book gross sales conferences sooner, whether or not or not it’s:

• SDRs or BDRs reserving on behalf of AEs
• Inbound demo requests
• Handoffs out of your AEs to your buyer success staff

We all know we talked about that back-and-forth emails to schedule or reschedule conferences aren’t probably the most environment friendly. However Chili Piper’s scheduling widget is the exception to this rule.

Slightly than sending your prospect to a touchdown web page together with your on-line calendar, you may place handy buttons on the finish of an electronic mail to get a gathering booked in a single click on.

Calendar Integrations

Options

• Knowledge evaluation and reporting
• Automated real-time lead routing and waitlisting for busy gross sales groups
• Stay assembly choices

Pricing: $15 per person/month (Instantaneous Booker), $25 per person/month (Handoff), $30 per person/month (Type Concierge), and $20 per person/month (Distro).

18. Acuity Scheduling

Greatest for Service Companies

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Really useful for: Scheduling with funds or service-specific communication.

Not advisable for: Enterprise-level scheduling wants, like knowledge analytics.

Acuity Scheduling makes it simple to e-book appointments with shoppers and prospects. It is a web-based assistant the place prospects, prospects, and shoppers can see your real-time availability and e-book their very own appointments. The instrument means that you can ship personalized confirmations that mirror your branding. And you’ll ship appointment reminders and follow-up messages by electronic mail or textual content.

Fee Integrations

Calendar Integrations

• Google Calendar
• Outlook
• iCloud

Options

• Fast and straightforward to schedule lessons, workshops, or group appointments
• Shopper accounts for easy shoppers administration
• Accounting and different helpful integrations

Pricing: $16/month for 1 calendar (Rising), $27/month for six calendars (Rising), $49/month for 36 calendars (Powerhouse).

19. Booksy

Greatest for Providers Professionals

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Really useful for: Service companies with potential for no-shows and cancellations.

Not advisable for: Companies with complicated reserving or characteristic wants.

Companies within the magnificence and private care industries typically must schedule a number of conferences and handle a number of calendars. Booksy provides an inexpensive scheduling app and reserving answer. This app is nice for small to medium measurement companies trying to handle bookings, consumer administration, stock, and funds all from one app.

Fee Integrations

Calendar Integrations

Options

• Cell reserving app for shoppers
• Cell app for service suppliers to handle their schedules, settle for on-line funds, and ship appointment reminders
• Choice to create customized companies, durations, and costs

Pricing: $29.99/month, plus $20/person/month for every extra person.

20. HoneyBook

Greatest for Inventive Professionals

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Really useful for: Professionals in search of a single platform for scheduling and venture administration.

Not advisable for: Rapidly scaling companies.

HoneyBook means that you can handle bookings all through the complete gross sales course of. You may e-book preliminary conferences with prospects and even ship proposals, contracts, and invoices once they’re prepared. It helps you handle your shoppers and integrates with different helpful instruments to simplify enterprise processes.

Fee Integrations

Calendar Integrations

• Google Calendar
• iCalendar
• Outlook

Options

• Challenge pipeline characteristic helps you see all person levels in a single place
• Added administration options like contract, proposal, and bill templates
• Customized invoicing, venture monitoring, and reminders

Pricing: $19/ month (Starter), $34/month (Necessities), $79/month (Premium).

21. Bookeo Appointments

Greatest for Upselling

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Really useful for: Managing inner scheduling and staff availability, and companies the place upselling is a spotlight.

Not advisable for: Giant companies with a number of places.

For those who’re in search of a instrument that gives appointment setting and superior monitoring for the way your assembly contacts transfer by means of the gross sales pipeline, Bookeo Appointments is the instrument for you. This platform mechanically updates your schedule in actual time for optimum reserving. It integrates straight with HubSpot to maintain your contact listing up-to-date based mostly on reserving reservations.

Fee Integrations

Calendar Integrations

• Google Calendar
• iCal
• Outlook
• Workplace 365

Options

• Cell scheduling app for Android and iOS
• In-app reward voucher, low cost, and package deal provides
• Ready lists
• Integrates with Zapier, Google Reserve, and different enterprise and productiveness instruments
• Customizable themes for reserving pages, emails, and notifications

Pricing: $14.95 per person/month (Solo), $29.95 per person/month (Small), $39.95 per person /month (Commonplace), $79.95 per person/month (Giant).

Get Extra Completed With Scheduling Apps

Whether or not you select a free possibility or a paid one with extra options, scheduling apps reduce out the effort of managing shoppers, conferences, and bookings.

Editor’s notice: This publish was initially revealed in November 2020 and has been up to date for comprehensiveness.