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Hiya! Welcome again to On Tech: A.I., a pop-up publication that teaches you about synthetic intelligence, the way it works and the way to use it.
Final week, I informed you the way to use inventive A.I. instruments that generate and edit gorgeous pictures. Now let’s transfer on to automating some time-consuming, typically tedious, elements of many workplace jobs.
Sure, I’m speaking about conferences. I’ll go over the way to velocity by means of duties like getting ready for displays, writing speaking factors and writing out the minutes utilizing generative A.I. instruments like ChatGPT.
A standard-sense warning earlier than we start: Something you do utilizing a web based service can doubtlessly be seen by the corporate that runs it, whether or not it’s a giant tech firm or an A.I. startup. So in case your assembly covers delicate subjects like commerce secrets and techniques or personnel points, this might not be the perfect time to experiment with these new instruments.
Learn how to generate a slide deck
The web site Gamma will routinely generate an in depth and colourful slide deck that features graphics, charts and textual content. You’ll doubtless should tweak the textual content and add a few of your personal images. However consider this generator as a presentation template on steroids that automates the boring stuff, so you’ll be able to work on the finer particulars.
First you join a free account, click on “presentation,” and kind a immediate. As with textual content and picture turbines, the extra detailed your prompts, the higher.
Right here is an instance I used that describes a hypothetical presentation:
Staffing updates for a tech startup. Asserting new hires, together with a director of range, a head of HR and seven new software program engineers. We now have head depend of 120 individuals and are hoping to increase to 150 by 2024. Sooner or later we’ll be hiring a head of enterprise growth and increase gross sales employees.
Gamma responds to prompts with an overview summarizing the slides and template choices in numerous colour schemes.
Utilizing my immediate, Gamma created a presentation with seven slides. Gamma included panels describing the roles of the brand new director of range and head of HR .
Right here’s a snippet of two slides that Gamma created:
The final step is to edit the presentation. In my instance, I’d add the names of the brand new hires, their bios and their headshots.
A phrase of warning: Generative A.I. methods are weak to a phenomenon known as “hallucination,” the place the mannequin makes up plausible-sounding nonsense. Particularly in a piece setting, it’s vitally necessary to triple-check that no inaccuracies have crept in.
I examined one other website just like Gamma that created lovely slides, but in addition made up imaginary workers and paired them with images of precise those that it scraped off the web. Not good!
Speaking factors
To arrange for the hypothetical assembly to debate employees updates, I’d begin by telling a chatbot like ChatGPT, Bard or Bing: “Act as if you’re my govt assistant that can compile speaking factors for me, the chief govt of a tech startup, for a presentation on…” after which paste within the earlier immediate I used to create the slide deck.
(Keep in mind, “act as if…” is likely one of the golden prompts for utilizing generative A.I.)
The chatbot would then generate an inventory of speaking factors that may accompany every slide, together with some prompt remarks. Once more, it’s possible you’ll have to make some edits.
Recap assembly minutes
Let’s say you wished to rapidly jot down notes recapping what was mentioned on the assembly. Zoom and Google embody instruments that use A.I. to routinely transcribe speech from a gathering right into a textual content file, so long as the assembly is recorded with everybody’s permission. You’ll be able to then paste the transcript right into a chatbot and ask it to summarize it. (Keep in mind, don’t do that with delicate info.)
In the event you use Google Meet with a enterprise license, assembly transcripts are turned on by default and a hyperlink to a Google Doc will get emailed to the host. (It’s also possible to observe Google’s steps to activate the transcription characteristic.)
In the event you’re utilizing Zoom, you will have a enterprise, training or enterprise license with cloud recording enabled within the account settings. When the Zoom assembly begins, allow cloud recording. As soon as the assembly ends, the service will routinely generate the transcript.
From there, go to a chatbot and kind within the immediate, “Act as if you’re my govt assistant. You might be compiling assembly minutes utilizing this transcript.” Then paste within the a part of the transcript that you really want summarized, and the chatbot will routinely format it right into a minutes memo. (If the transcript is simply too lengthy, you’ll be able to inform the chatbot that you can be pasting it in a number of elements, and that you’ll say while you’re completed.)
If the assembly isn’t recorded however somebody has taken notes, they are often pasted right into a chatbot together with the identical immediate to format the doc right into a conferences memo.
What’s subsequent?
Subsequent week, I’ll cowl the way to use A.I. for consumption — suppose trip planning and purchasing.
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